1.0 What is this document?
This privacy statement sets out the basis on which Ysgol Harri Tudur / Henry Tudor School stores and uses any personal data on its website (as defined in section 12.0 below).
2.0 What information do we collect about you via the website?
Personal data is only collected if you provide it voluntarily, for example by contacting us by email. If you do email us (using the email address(es) listed on our website contact page as listed in section 14.0 below) we collect your email address (as supplied in your email message) and stated name (as entered in your email settings). We use this information to respond to your original email message and/or to conduct subsequent email-based conversations with you, and your email address is never stored on our website or made available to any third parties.
3.0 What information about you do we place on the website?
3.1 Photographs of participants in Ysgol Harri Tudur / Henry Tudor School activities
Participants in Ysgol Harri Tudur/Henry Tudor School activities will only have their photographs added to the website if we have received formal written permission from their parent/guardian/carer. During the course of Ysgol Harri Tudur/Henry Tudor School activities, authorised Ysgol Harri Tudur/Henry Tudor School personnel may take photographs of the participants undertaking the activities if and only if such formal written permission is already in place. We do so in order to provide a visual record of the activities for others interested in our school; to encourage participants, who are often keen to see their photos on the website; and to demonstrate participation and enthusiasm to parents, guardians and carers. Photographs are checked by a designated member of Ysgol Harri Tudur/Henry Tudor School senior staff before being published on the website. No information is provided with the photographs which would allow individual participants to be personally identified, unless their parent/guardian/carer has explicitly given permission for this to happen. Any photograph depicting a participant who does not have the formal written permission of their parent/guardian/carer agreeing that their photograph can be used on the Ysgol Harri Tudur/Henry Tudor School website will not be uploaded to the website, and will be deleted immediately.
3.2 Names of members of school
The full name of a pupil or student will only be published on the website if we have prior written permission from their parent/guardian/carer. The full name of a member of staff will only be published on the website if we have their formal permission in writing.
4.0 How do we use personal information collected from or placed on the website?
We will never share your personal information, including photographs, with any third party without your express written permission in advance, unless required to do so for legal reasons. In the case of individuals aged under 18 we will not share their personal information with any third party without the express written permission of their parent/guardian/carer.
We reserve the right to disclose your personal information as required by law if we believe that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud and/or to comply with a judicial proceeding, court order, or legal process served on our website.
5.0 Where is the information stored?
Our website is hosted on a secure server in a data centre within the UK, the EU or the EEA, and access to the administration interface is restricted via strong passwords and is exclusively available via standard internet encryption protocols (SSL).
The data stored on our website is not used for marketing purposes of any kind.
7.0 Access by third parties
8.0 Access to and/or correction of your information
You have the right to request a copy of the information that we hold about you on our website. If you would like a copy of some or all of your personal information, email us using the details in section 14.0 below. Information will be provided in machine-readable form, typically as an Excel spreadsheet in a password-protected zip file.
We want to be sure that your personal information is accurate and up to date. You may ask us to correct or remove information which you think is inaccurate. To request corrections or deletions, please email us using the details in section 14.0 below.
The provision of this information, or the correction or deletion of the data, will be carried out on behalf of Ysgol Harri Tudur / Henry Tudor School by our authorised web developer and hosting provider Intexta Web Services (see section 7.0 above).
9.0 Cookies and log files
In common with all modern websites, our web server stores standard log files containing information about access to the website and its resources. These log files do not contain personal data, but rather information which assists us in assessing the use, popularity and usability of the various pages and resources on the site. This information may include the IP address of your computer. Ysgol Harri Tudur / Henry Tudor School and its authorised web developer will never attempt to trace that IP address to you personally, and under normal circumstances we will never access the log files directly, but rather via our analytics platform Matomo, which we have set up to anonymise the IP address of visitors to the website.
10.0 Links to other websites
11.0 Changes to this privacy statement
We keep our privacy statement under regular review and will announce any updates on the news page of the Ysgol Harri Tudur / Henry Tudor School website (see section 12.0 below). The Change Log (section 15.0 below) provides a historical overview of changes made.
12.0 The Ysgol Harri Tudur / Henry Tudor School Website
The Ysgol Harri Tudor / Henry Tudor School website may be accessed via any of the following addresses:
Ysgol Harri Tudur / Henry Tudor School does not operate any other websites.
This privacy statement applies equally to visits to our website made with or without the www. prefix.
13.0 Social Media
The only authorised presence of Ysgol Harri Tudur / Henry Tudor School online is our website as indicated in section 12.0 above. We do not maintain any presence on social media or social networking sites such as Facebook or Twitter.
14.0 How to contact us
Our contact addresses for general enquiries or for any enquiry relating to data protection issues can be can be found on our website at https://www.ysgolharritudur.cymru/contact.php or https://www.henrytudorschool.wales/contact.php.
15.0 Change Log
Version 1.0 | 14 March 2019 | Initial Version